Participation Conditions for CCVX Entrance Exams
Article 1 GeneralThe responsibility for the biology entrance exam lies with the Central Committee for the Biology Entrance Exam (Centrale Commissie Voortentamen Biologie, abbreviated CCVB).
The responsibility for the chemistry entrance exam lies with the Central Committee for the Chemistry Entrance Exam (Centrale Commissie Voortentamen Scheikunde, abbreviated CCVS).
The responsibility for the physics entrance exam lies with the Central Committee for the Physics Entrance Exam (Centrale Commissie Voortentamen Natuurkunde, abbreviated CCVN).
The responsibility for the mathematics entrance exam lies with the Central Committee for the Mathematics Entrance Exam (Centrale Commissie Voortentamen Wiskunde, abbreviated CCVW).
These committees cooperate under the collective name Central Committees for Entrance Exams (Centrale Commissies Voortentamen, abbreviated CCVX).
More information about the CCVX and the entrance exams organised by the committees can be found on the website www.ccvx.nl.
The organisation of the examination is in the hands of the secretariat of the CCVX.
If you have a question that is not answered on the website, please contact the secretaries of the CCVX: secretaris@ccvx.nl.
Article 2 Entrance Exams and Requirements
1. The entrance exams are organised for the subjects of Biology, Physics, Chemistry, Mathematics A and Mathematics B.
2. The entrance exams are written exams and are provided in writing during the exam session. The assignments consist of open and/or multi-choice questions.
3. The candidates will be provided with answer sheets and scrap paper. The candidates must bring their own writing materials and other aids they are permitted to use during the exam. A list of aids permitted for each subject can be found on www.ccvx.nl.
Article 3 Registration Fee
1. The registration fee for the CCVX entrance exams is determined annually and can be found on www.ccvx.nl.
2. Payment of the registration fee entitles the candidate to sit the exam once, on the date for which they registered. The registration fee must be paid again if the candidate takes an entrance exam for the same subject on another date, or takes an entrance exam for another subject.
3. If the candidate has not paid the registration fee for one or more CCVX entrance exams for which he/she has registered, the CCVX has the right to withhold the results of the exams and, if applicable, the testimonies for all CCVX entrance exams the candidate has taken, until the candidate has fully complied with the payment obligations.
Article 4 Registration and Payment
1. The registration for an entrance exam is open until 10 working days before the exam is held.
2. Registration for an entrance exam is only possible via the online registration form on www.ccvx.nl. Any other registrations will be disregarded.
3. By registering, you grant the CCVX a standing order for the non-recurrent collection of the registration fee. Candidates who do not live in the Netherlands receive an invoice and have to pay the registration fee by bank transfer within two days of receipt of the invoice.
4. Cancellation of the registration is not possible. The candidate must also pay the registration fee if they do not take the entrance exam for which they have registered.
5. As soon as the registration and payment have been processed, the candidate receives a confirmation by email. This can also be used as a confirmation of the registration with certain authorities such as DUO. The candidate should keep this email as proof of registration.
Article 5 Exceptional Examination Provisions
The CCVX may grant an extension of the examination time to certain candidates and/or allow them to take the entrance exam in an alternative form. For example, if a candidate has dyslexia or is not a native speaker of Dutch, they can request extra time. The candidate has to include proof with this request. In case of dyslexia, a statement from a psychologist or remedial education specialist is required. A statement from a general practitioner is not sufficient. If you are not a native speaker of Dutch, a birth certificate is required. A request for an extension of the examination time should be filed as soon as possible, but no later than 10 working days before the date of the exam. Requests for an extension of the examination time submitted after the registration deadline will be disregarded. More information about requesting an extension of the examination time can be found on the website of the CCVX.
Article 6 Invitation
1. About 48 hours (not earlier) before the entrance exam, the candidate will receive an email with further information about the location and the materials permitted to bring to the exam.
2. Candidates who do not receive this invitation email should contact the secretaries of the CCVX (secretaris@ccvx.nl).
Article 7 Exam session
1. The candidate must bring a printed copy of the invitation email to the exam session, as well as a valid identity document (passport, Dutch driving licence, Dutch identity card, EU/EEA document, residence document model 2001 types I to IV). Without an identity document, the candidate cannot take the entrance exam.
2. The entrance exam will start at the indicated time (see www.ccvx.nl., any changes will be indicated in the invitation email). The candidate must be present in the examination room 15 minutes before the starting time.
3. Candidates who arrive late should realise that they are disturbing the other candidates. Candidates who are late will not be granted extra time and have to hand in their work at the same time as the candidates who started on time. Candidates who arrive 30 minutes or more after the start of the exam will not be granted access to the examination room.
4. Only the materials indicated on www.ccvx.nl are allowed during the entrance exam. The use of laptops, notebooks, smartphones, tablets, etc. is not allowed. Mobile phones and/or or other communication devices must be turned off and removed from the desk. The candidate is not permitted to use a mobile phone as a clock.
5. The candidate should check if they received the correct exam assignments at the start of the exam.
6. The supervisors will inspect the identity document and the materials the candidate has brought. Then they will ask the candidate to sign the attendance list
7. If a candidate initially appears to have answered the questions on the exam sufficiently, but there is still doubt by the CCVX as to the candidate's level of knowledge, the CCVX may call the candidate for an interview and ask the candidate additional questions. Only after the CCVX has been convinced of the candidate's level of knowledge will the candidate be awarded a passing grade.
8. In case fraud is detected or suspected, the candidate will be notified and a mention will be made on the protocol exam session. The supervisor writes his observations on the fraud form and may ask the candidate to surrender any evidence (refusal to do so will be reported as well). The candidate is allowed to finish the entrance exam conditionally. The examiner can also detect fraud afterwards.
If the CCVX determines that the candidate has committed serious fraud, the CCVX will decide what measures to take with regard to a fraud report. The CCVX can exclude the candidate from taking entrance exams for up to one year, including the entrance exams for other subjects than the one for which the fraud was detected. Additionally, any entrance exam results already achieved may lose their validity.
Article 8 Result Letter and Testimony
1. After the entrance exams have been marked, the candidate will receive a result letter.
2. If the candidate scored a 6 or higher for an entrance exam, the candidate receives a testimony with the result letter.
3. The candidate receives the result within 6 weeks after the day of the exam session. The result of the entrance exams organised in late July/early August will be announced by 15 August. More information about the marking procedure and progress can be found on the website of the CCVX.
4. If the result letter and/or the testimony is damaged or contains incorrect information, the candidate should return it to the secretaries of the CCVX (see www.ccvx.nl). They will then provide new copies as soon as possible. In case of loss of the result letter or the testimony, the candidate can apply for a duplicate with the secretaries.
Article 9 Inspection
1. After the candidate has been notified of the result of the entrance exam, they can request to see the entrance exam and the corrections by filing a request by email with the CCVX member who marked the entrance exam, eight weeks after the day the on which the examination was held. The examiners' email addresses are listed under 'Exam inspection' on www.ccvx.nl.
2. After receiving the request, we will contact the candidate to make an appointment for the inspection.
Article 10 Objection
A candidate who does not agree with the result of the entrance exam can lodge an objection with the Central Committee concerned. This objection must include a statement of reasons and must be lodged within eight weeks after the day the on which the examination was held. An objection must be addressed to the secretary of the committee concerned (see www.ccvx.nl).
Article 11 Archiving of data
1. A candidate who registers for a preliminary exam agrees that the exam result will be saved by the CCVX.
2. A candidate who registers for a entrance examination agrees that the CCVX may share his examination result with univerities to verify his obtained testimony.
Article 12 Hardship Clause
The Central Committee concerned will decide on those matters for which these conditions do not provide a solution or are unclear or unreasonable
Article 13 Final Clauses
These conditions, to be referred to as "Participation Conditions of the CCVX Entrance Exams as of March 2019", shall take effect on 15 March 2019.
The foregoing was approved by the Central Committees for Entrance Exams on 15 March 2019.